Privacy Collection Statement
The National Indigenous Australians Agency (the Agency) welcomes your participation in the consultation process to support reform of the Indigenous Procurement Policy (IPP). Your personal information is protected by law, including the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles (APPs). This Privacy Notice describes how the NIAA collects your personal information pursuant to Australian Privacy Principle 5.
We collect your personal information where it is reasonably necessary for or directly related to the performance of the Agency’s functions or activities. Providing the requested information is voluntary. Anonymous responses or responses under a pseudonym will be accepted, however if you choose not to provide us with certain information we will be unable to invite you to future consultations on the IPP or provide further updates. The Agency is collecting your personal information so we can:
- record who participated in consultation processes and be able to contact respondents on matters related to the IPP consultation;
- be able to contact at a later stage those respondents who sought to be contacted about this consultation and the IPP reform more broadly;
- arrange face-to-face interview sessions with respondents who request this form of consultation;
- publish written submissions online;
- publish a consultation report on the NIAA website summarising key themes of consultation feedback. Personal information will not be included in this report without express consent;
- record and analyse survey responses to inform IPP reform and policy development;
- provide information and impact analysis to the Minister or other Commonwealth Minister’s and agencies to inform government consideration on IPP reform and implementation.
The Agency will only accept submissions from those aged 18 years and above. Please do not include personal information about other individuals in your submission.
The Agency will request each respondent’s name, email addresses, phone number, name of organisation(s), and submission or comments. Additional information relating to the business or organisation, industry sector, location and level of Indigenous ownership may also be requested to inform analysis of the impact of IPP reforms. The Agency will only accept submissions from those aged 18 years and above. The information collected will be retained by the Agency indefinitely to meet the Agency’s record keeping obligations under the Archives Act 1983 (Cth).
The Agency will also record respondents’ name, email addresses, phone number and name of organisation(s) in the Agency’s Customer Relationship Management (CRM) system. The Agency will collect this information to ensure we have an understanding of our stakeholders and who has participated in the consultation process. The content of your submission or comments will not be recorded in the CRM system.
The Agency will collect your personal information for the purposes of sending you updates, our newsletter and other communications related to IPP reforms to you. The Agency uses a third party provider, Campaign Monitor, to send you IPP reform updates when you subscribe. If you subscribe to receive our updates:
- Campaign Monitor will collect your personal information for the purposes of sending you updates, the newsletter and other related communications to you.
- Campaign Monitor records IP addresses and uses cookies, web beacons, local storage and session storage. They collect this information when you access our email communications. They use this information for the purpose of providing their subscription service, and to measure its performance.
- Campaign Monitor may transfer this information to its contractors or other third parties if they process information on Campaign Monitor’s behalf, or where otherwise required to do so by law.
- Campaign Monitor is a multinational entity. They will transmit and store information on servers located outside of Australia. The Privacy Act 1988 may not protect the information they collect. You may not be able to seek redress under it.
- You can find out more about how personal information held by Campaign Monitor is handled in accordance with Campaign Monitor's Privacy Notice and Terms of Use.
The Agency may provide collected personal information to other Commonwealth agencies who are supporting the Agency in the reform of the IPP. De-identified information may be disclosed to other Commonwealth agencies such as Department of Finance, Department of Prime Minister and Cabinet, Department of Industry, Science and Resources, the Office of Impact Analysis, and relevant cross agency working groups and committees to inform and progress IPP reform. We may also provide this information to Commonwealth Ministers, and a third party contractor as part of public consultations on the reform of the IPP. The Agency will not provide the information collected from you to anyone else outside the Agency, other than to those outlined above, unless you have given consent for us to do this, or we are authorised or required to do so by law.
The privacy and security of your personal information is important to us, and is protected by law. The Agency’s Privacy Policy explains how the Agency handles and protects the information provided by you. The Agency’s Privacy Policy also explains how you can request access to or correct the personal information we hold about you, and who to contact if you have a privacy enquiry or complaint. To find out more about how we manage personal information you can contact: privacy@niaa.gov.au.
